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Managing Editor/Editorial Supervisor with Pharmaceutical Digital Advertising Agency & Workfront exp.

Via New Media Inc.

This is a Full-time position in Nyc, NY posted June 15, 2020.

– must have strong computer abilities and set up to work from home at onset Managing Editor (or Editorial Supervisor aspiring to be) The Managing Editor (ME) represents the Editorial Department in internal meetings, including status meetings and kickoffs.

The ME reviews and provides feedback on Creative Briefs, Estimates, and Timelines to ensure Editorial needs are reflected and that the department is set up for success.

The ME manages assigned accounts and staff to ensure workloads are assigned appropriately and prioritizes projects—problem solving with Project Management as required.

The ME creates, updates, and adheres to processes set forth for Editorial reads, utilizes checklists developed for each type of Editorial read, and ensures that direct reports do so as well.

He/she ensures Client, Brand, and AMA style adherence, that FDA guidelines are applied, that Agency processes are followed, that inconsistencies in campaigns are flagged, and that timelines are met.

Primary Responsibilities
• Develop a knowledge of the brand and strategy for each of the products assigned
• Oversee the development of a training program for new hires
• Clearly interpret and communicate client and Medical/Legal-Regulatory requests
• Develop training modules and lead training in eRouting best practices, Permissions, and Client Submission processes
• Ensure coverage for workload including nights and weekends as appropriate
• Work independently with minimal supervision while communicating and collaborating with team members and keeping them abreast of any significant timing, fact-check, or editorial issues
• Consistently update supervisor with account information including workload, timing, and other issues
• Edit and fact-check copy according to Client, Brand, and AMA style
• Review the work of direct reports, ensuring process is followed, the pieces they review are accurate and consistent, and that they follow the procedures as outlined for Editorial reads
• Confirm that proper training is completed by direct reports, and meet regularly with them to communicate progress
• Build and maintain working relationships with Copywriters and all team members to establish a preferred way of working
• Attend assigned account status and kick-off meetings to represent editorial interests and negotiate on behalf of the department
• Update, maintain, and share the Editorial Style Guide and Master Citation List with Copy and Account
• Utilize the Editorial and Fact-Check Checklists and perform specific types of reads at the required stages in the life cycle of every project
• Fact-check all claims of each project for accuracy and ensure citations are styled correctly—as reflected in the Master Citation List
• Perform consistency checks when required, verifying that the language and artwork of derivative pieces are consistent with core piece
• Support other editors when they have a heavy workload and participate in a rotating departmental nightly and weekend schedule Additional Responsibilities
• Project a professional, positive attitude toward all Agency employees and Clients—remaining calm in highpressure situations and completing tasks (including reviews/feedback) in a timely manner
• Support the Operations/Editorial Director as an Agency resource for problem solving and mentoring less experienced staff
• Demonstrate the ability to set priorities and handle multiple projects and accounts
• Communicate clearly—verbally and in writing
• Develop an in-depth knowledge of assigned accounts and of the Client’s process/procedures for all submissions
• Uphold Agency quality standards in servicing the Client
• Perform other job-related tasks as assigned by the Operations/Editorial Director
• Maintain accurate time sheets on a daily basis and submit per Agency requirement Qualifications
• College degree—preferably English, Journalism, or Communications major
• 3-5 years of editing experience in a pharmaceutical advertising agency or a medical publishing house
• Superior editing skills and knowledge of AMA style
• Knowledge of and interest in the health care industry and the science of pharmaceuticals
• Must be detail oriented and organized
• Must possess a high level of language and communication skills
• Must have an excellent grasp of grammar
• Must be proficient in WORK FRONT PROOF &/or PROOF HQ
• Must project a positive/helpful attitude
• Must be able to follow instructions and adhere to strict guidelines while having the ability to enforce the same with direct reports